Executive Meeting November 30, 2015

Minutes – Executive Meeting

All present:  Dineen Pippus, Collin Sawatzky, Derek Wahl, Keith Stoesz, Melanie Kauppila, Dan Pappel, Brent Fehr,

Terry Peters, Terry McMillan, Grace Braun

Regrets:  Ian Forrester, Alex Wahl, Al Friesen.

1.  Manager’s Report – Terry Peters

–  Everything seems to be running well

–  Fish Fry coming up on the Dec 2nd.

–  Terry mentioned that he has already repaired a couple of leaks coming from the Heat recovery system.

These pipes are not very expensive

–  Terry called MLCC to order another sign in book for our lounge and they told him we don’t need to do that

anymore.  The signs can be taken down.

–  Question was posed to Terry of who is responsible to sound the buzzer at 7:40pm for the 6 o’ clock draw.

The decision was made that whoever is on the exec and is curling at 6pm should go in and sound the

buzzer at 7:40.

2.  Ice Plant Replacement- Keith

–  Al Friesen and Keith Stoesz met with the Town of Altona and made a pitch that the club be allowed to use

Money in reserves …$150,000.00 to go towards the ice plant and that they would borrow money …

anything exceeding this amount.  They are reviewing the request and will get back to us.

–  Keith has applied to several organizations for grants.  (Thx Keith)

–  Altona Community Foundation has granted us $4500.00

–  applications have been sent to Richardson Building, working on Community Places, Enbridge (considering)

–   Goal is to replace the plant next fall.

3.  Men’s League update – Dan & Brent

–  Wednesday and Thursday nights are going well.

–  2 entry fees are outstanding for Wednesday evening.

4. Women League update- Dineen & Grace

–  if someone is not on the sub list and are curling, should they be allowed to?  Answer from the exec was

Yes…as long as it is understood that they must play lead if they are not a member.

–  Miranda Klippenstein’s should be added to the sub list.

5. Wednesday Ladies update- Mel

–  There have been some injuries on the Wednesday curling teams but all is well and having fun.

–  Phyllis Friesen must send in the money and forms to Keith Stoesz who will update the membership

List and send to curl Manitoba before December 15th.

6. Junior update- Derek Wahl

–  Everything seems to be working well in spite of it being very busy!

–  Volunteers are working out well.

7.  Women’s Bonspiel – Dan, Grace & Terry McMillan

–  January 8-10

–  these 3 will meet on Wednesday, December 9th at the Curling Club at 4:30pm to hash out details.

–  the 1st 200 club draw is going to be made that day so tickets need to be sold and in by the spiel date.

–  the silent auction will be eliminated from the bonspiel this year and perhaps replaced by a 50/50 draw or a

nice wine, cheese and cracker basket.

8.  Junior bonspiel- Derek

–  January 23rd

–  Winkler wants to send some teams so it will be a Winkler/Altona spiel.

–  Categories by ages…younger teams – 1 hour games, older – 2 hour games

–  Keith will remove the initial information from  Curl Manitoba Website.

9.  Membership list has to be into Curl Manitoba by 12/12/15.

–  Keith will be looking after this.

 

Executive Meeting November 2, 2015

1.Board Roles

1.1.President: plan meetings, make agendas and act as the face of the club, has signing authority on our account

Keith

1.2.Vice President: act as President when President is not available, also has signing authority on our account

Derek

1.3.Secretary: takes and distributes meeting minutes and maintain our membership lists

Grace? – Keith will ask

1.4.Social Media and Member Communications: responsible for maintaining our facebook page, member email lists and sending out emails to members

Dineen

1.5.Junior Coordinator: Coordinates the Junior Programming

Derek

1.6.Asst Junior Coordinator: Helps with the Juniors

Alex

1.7.Bar/Kitchen coordinator: Responsible to work with Terry find volunteers or employees, maintain the menus and the Powerpoint show on the Bar TV

Terri will take on volunteer/employees for kitchen help

1.8.Men’s Wednesday Liason – designated person that communicates with the Wednesday night group, responsible to ensure all curlers have paid registrations

Collin & Dan

1.9.Men’s Thursday Liason – designated person that communicates with the Thursday night group, responsible to ensure all curlers have paid registrations

Brent

1.10.Tuesday Ladies Curling Liason – designated person that communicates with the Tuesday night group, responsible to ensure all curlers have paid registrations

Grace or Dineen

1.11.Wednesday Ladies Curling Liason – designated person that communicates with the Wednesday night group, responsible to ensure all curlers have paid registrations

Mel

2.Managers Report – Terry

-Finished flooding, scraping tomorrow night

-Will be ready for Tuesday night

-Plant started up well

3.Ice Plant replacement  – Keith

-Keith met with Ron Epp to discuss options

-Nov 17 5:45 meeting with town council, Derek and Keith are going

-Going to ask for entire $140,000 Capital Reserve Fund for purchase

-Still waiting to hear back from some grants

-Town is looking to replace their condenser for the hockey rink, might make it more difficult to get entire fund

-Need to look at our responsibilities as tenant versus town as building owner

-Keith is going to put together either a handout or powerpoint for the meeting

-Looking to replace for next year

4.Men’s League Update

-Men’s draws  set for both nights and emailed out to all teams

-Exec reps on each night will collect the money

-Bell will be instituted for Men’s 6 pm draw

oBell will ring at 7:40 pm, when bell rings finish that end and one more

-Bartenders need to be at rink for 6:45 pm

5.Tuesday Ladies League Update

-No report

6.Wednesday Ladies League Update

-Starting this week at 1 pm

-Registration taken care of by the ladies at the first curling afternoon

7.Junior Update

-Intro to Curling

oStill nine openings for Intro to curling, but expecting a few more registrations

oVolunteers: Alex, Keith, Derek, Dan, Jim/Vicki?, Sheldon, Mack, Emily

oSub helpers: Ian

-Junior League

oFirst night will be practice – Vic and Nancy will be helping

oseven teams in 5 pm draw, six teams in 6:30 pm draw, but looking for a few more curlers to fill out the teams in the 6:30 draw.

oLooking for a few more volunteers

-High School League

oPracticing on Wed and Friday mornings from 7:30 am – 8:30 am

oRunning exhibition games on the open sheet of ice on Mondays during the 6:30 pm draw

8.Assign Bonspiel Coordinators

-Ladies Bonspiel January 8-10: Dan, Terry, Grace

-Junior Bonspiel January 22-23: Derek, Ian?, Alex?

-Mens Bonspiel February 19-21: Collin, Dineen?

-Mixed Bonspiel March 18-20: Keith, Brent, Mel? Al (help with the band)

9.Wall Mural Painting – Payment – four students worked a total of 5-6 hours

-$25 gift certificates for each student

-$100 donation to the art club

-Derek made a motion “I motion to give each of the four students from Miller who helped paint the murals $25 in chamber bucks and to donate $100 to the W.C. Miller Art Club”

Terry seconded it

Motion passed unanimously

10.Next Meeting

-November 30 at 7 pm