Altona Curling Club Executive Meeting Minutes January 3, 2012 Attending: Al Friesen, Irene Janz, Vanessa Penner, Mel Schroeder, Terry Peters, Kim Klassen Absent: Judge Wood, Lonnie Stoesz, Nancy Friesen, Ang Teichroeb, Sheldon Zacharias, Jake Bergen 1. Financial: All bills are paid, some outstanding transformer bills. $13,000 in chequing. 2. Ladies Bonspiel: Will use meal vouchers, will have free wine with dinner. Irene will put on a skit. 18 teams so far. Rainbow auction draw will be Saturday night after last draw, Ang will sell tickets. 3. Men’s Bonspeil: Karen will make posters. 4. Mixed Bonspeil: nothing to report 5. Transformer update: No bill yet. It appears we will have enough of a claim to make one under the town policy 6. Bingo: We will host a bingo early next quarter: April, May or June. 7. Manager Report: Having an alarm system put in, will be using current number, so no additional expense. Rentals are down for business gatherings. 8. Al will put in an application to community foundation for new projector and audio equipment 9. Taste of Chile: about half tickets sold. 10. Canadian curling association: Al will be putting in an application for CAPS program Tuesday, December 13, 2011 Present: Nancy Friesen, Ang Teichroeb, Kim Klassen, Lonnie Stoesz, Al Friesen, Judge Wood, Irene Janz, Mel Schroeder, Vanessa Penner, Terry Peters Absent: Jake Bergen, Sheldon Zacharias 1. Financial report- Nancy: We have received our grant cheques: $4000.00 from Community Foundation and $3500.00 from Curl Manitoba. We are covered under the town’s policy for the transformer break down and we expect to make a claim. Invoice for the logos is $2676.00. Total $4200.00 in bills, we have $9693.00 in chequing, $2300.00 in savings. 2. The new mailing address for the club is: 227C 10th Ave NW, Altona, R0G 0B1 3. 200 club: 43% of tickets have been returned. The first draw will be at ladies bonspiel. 4. Rock handles: Approximately 50% of money is in. 5. Ladies bonspiel: Barbie theme. Irene will set up the prizes, Al will write a donation letter for businesses, Lonnie will pick up prizes. We will have the same meal as last year. Bartenders will be assigned from men’s teams. Judge will handle the sign-up sheet. Sign up in Terry’s office or email. 6. Men’s bonspiel. Nothing to report 7. Mixed. Band is booked.(Carrie Kehler’s) 8. Jr. Curling: going an extra week due to transformer break down. 9. Taste of Chile: food is booked, MLCC is booked. $65/ person on January 21, 2012. Serving group is booked. 10. Potential Capital expenses: We will be having a bingo in January to raise money for the $2500 transformer bill. 11. Team of the week: going well 12. Haven’t heard back from Jenn on Welcome poster. 13. New business: Nancy reported Dominion Curling is wondering if we want to send a team to regionals and provincials. Nancy will bring it up at ladies night; Al at men’s to see if there is any interest from the curlers. 14. Report will be made for the funspeil 15. Vanessa suggested to generate a bit more cash; we can make an announcement at Maroons games that coincide with curling nights, that hockey fans are welcome at the curling club for a drink. 16. Terry reported that alarm is not installed yet, wondering if another phone line is necessary since it will incur added year round cost. We will add the lost bar sales from the week off to the total of the transformer bill. 17. Dec rentals: less banquets this year. 18. Meeting adjournment Next meeting January 3, 2012 at 12:00pm Tuesday, November 15, 2011 Present: Kim Klassen, Irene Janz, Vanessa Penner, Terry Peters, Sheldon Zacharias, Judge Wood, Nancy Friesen, Al Friesen, Mel Schroeder Absent: Lonnie Stoesz, Jake Bergen 1. October 3 minutes were reviewed. Judge moved for their approval. Sheldon seconded. Carried. 2. New invoices were reviewed. They are as follows: -new blade $1344.00 -paint + installation $1027.61 -compressor $18,193.28 -initial compressor breakdown $843.91 - new rock inserts $22,463.53 (revised from $22,658.47 since meeting) Nancy moved to pay the bills. Kim seconded. Carried. 3. It was decided that the club will change the mailing address from the town post office to a community mail box. This will avoid the occurrence of an annual fee. 4. Terry will be putting the logos in the ice on the weekend. (Nov 20) This may result in the cancellation of a small number of practices. 5. It was decided that signs will be put up to deter unaccompanied children from using the facility inappropriately. 6. We have changed the method of mix dispersal in the bar. Instead of using cans for drink mix, we will now be using 2 liter bottles. This is clearly much more economical. 7. Bonspiels dates and people in charge are as follows: Funspiel: Nov. 19/11 – Al, Judge Junior: Date unknown - Sheldon Ladies: Jan 6-8/12 - Judge, Al Mens: Feb. 16-18/12 – Mel, Kim Mixed: Mar. 16-18/12 – Lonnie, Vanessa, Kim, Mel 8. Funspiel overview: 7 teams so far. $50/team. Judge will be in charge of the welcome letter and curling rules. 3 Pizza Haven gift baskets will be the prizes. 9. It was decided that Ang should get more quotes for the cabinet in the lounge area, as the quote she got was quite high. 10. Terry will be removing the red strip at the end of the ice due to safety concerns. 11. Meeting adjourned Next meeting December 12/11 @ 12:00pm ANNUAL MEETING Monday, October 17, 2011 Meeting began at 7:30 with 25 members in attendance Al Friesen welcomed those attending, and presented the following President's Report...... PRESIDENT'S REPORT -- Team registrations were overall up from the previous year....Bonspiel entries were also similar to 2010, with the mixed bonspiel generating the most revenue. The year end Compressor repair bill will climb to over 17 T dollars due to unexpected damage incurred at the end of the year. Rocks are also expected to arrive in time for the curling season. These were funded in part by the Scotties Legacy fund, Manitoba Curling Development Fund, Altona Community Foundation, and 6400 dollars donated by curlers, business and friends of curling. Executive carried through on better communication with members and aim to continue that in 2011..Curl Manitoba is requiring more detailed registration information in keeping with directives from Sport Manitoba, and the CCA.. Lots of excitement in the year ahead with a Mixed League, Junior League, and Funspiel planned A huge thanks to all of you, who helped at curling bonspiels, ice painting, 200 club ticket sales, kitchen duty, junior curling instruction, and the monthly fish fries....Your contribution was key in ensuring the financial viability of this facility...... A special thanks to outgoing executive members Ang Apperley, and Jenn Derksen.....whose commitment and dependability were a huge asset to our executive team.......Jenn has indicated that she would be available to assist with our posters, and Ang is taking registration here tonight, so thanks for continuing to allow our club the benefit of your skills.... Terry Peters has been hired as club manager/ice maker for the upcoming season. FINANCIAL - as per Wendy Friesen (attached) Balance Sheet Cash on hand increased $8,787 Receivables increased $4,924, includes balance of Fish Fry proceeds from last year $6,,174 Curling equipment on hand increased $2,449 Plant & Eqiupment increased $1,519. Ask Terry about this, it was paid to Greg Esasko Long Term Debt decreased $18,000 Income Statement Memberships increased $2,361 to last year Net bonspiel loss this year $804. Does not include bar or canteen sales Fish Fry fundraiser increased $1,462 to last year The Taste of was down $700 to last year Scotties donation $29,360 Club lease is up $4,300 to last year Lounge and canteen revenue are down $9,500 to last year. Net income $39,467. Remove the scotties and that leaves $10,000 net income That is $14000 down from last year. The attached was moved, seconded and approved, with executive committed to an improved financial status in the coming year. JUNIORS - Sheldon Zacharias -- Interest up in 2010/11 with the resumption of a junior bonspiel. Upcoming year will include Junior League, and club jackets made available for Juniors (and adults) EXECUTIVE TERMS One year remaining - Jake Bergen, Irene Janz, Ang Teichroeb, Al Friesen Term Completed, but willing to serve for another two year term - Lonnie Stoesz, Kim Klassen, Judge Wood, Sheldon Zacharias Nominated from the floor - Mel Schroeder - One year term.....Vanessa Penner -- Two year term.... No additional nominations received. MEETING ADJOURNED @ 8:06pm ADDENDUM BONSPIEL DATES Funspiel - Nov 18th Ladies - Jan 6 - 8 Mens - Feb 16 - 18 Junior - Mar 3rd Mixed - Mar 16 - 18 COMMITTEES Ladies - Judge, Al, Irene Men's - Kim, Mel, Irene? Vanessa? Mixed - Lonnie, Kim, Ang? Juniors - Sheldon (and others) REGISTRATIONS so far Mens - Wed - 10 teams, Thursday 10 Teams Ladies - Tuesday 13 teams Wednesday? Mixed - 4 teams Juniors - 6 maybe 7 Monday, October 3, 2011 Present: Kimberly Klassen, Ang Teichroeb, Sheldon Zacharias, Lonnie Stoesz, Irene Janz, Al Friesen, Nancy Friesen and Judge Wood Missing: Jake Bergen 1. Reviewed executive terms as follows: Finished term: Ang Apperly, Jenn Derksen, Ang Teichroeb? Continuing term: Irene Janz, Jake Bergen, Al Friesen, Sheldon Zacharias, Lonnie Stoesz, Judge Wood, Tim Fast 2. Nancy provided the annual income/expense statements for review. Income was up due to the Scotties, however the revenue from the lounge was significantly lower than previous years. It was discussed that there is room for improvement regarding the till in the lounge, thoughts regarding proper tracking of transactions was brought up. 3. Al reported that the new rocks were shipped mid July and should be arriving on the 28th of October just in time for the start of the season! Nancy will be accepting money for rock handles. 4. There was some discussion regarding the dishwasher which has cost us a fair bit in repair work and still isn’t fixed. Further discussion is needed to determine if the unit can actually be repaired properly or if a replacement is necessary. 5. Cimco was out Monday October 3rd to repair the compressor for the ice plant. Costs were much higher than anticipated. $17,800.00 OUCH! 6. Jake Bergen will once again be handling tickets for the 200 club 7. Wendy explored alternate hosting sites for the website, but no suitable alternative has been found at this point. There was some discussion about hosting the website using WordPress or some other free platform. More investigation is required. 8. Sheldon provided an overview of the junior curling program which will be held Thursdays starting November 3rd and will be comprised of three sessions during the season. Level one will be for curlers ages 6-9 and level two will be for curlers ages 10-13. Registration will once again be handled by the rec office. 9. Sheldon presented the new junior league which will be held Fridays from 4:30 to 6:30 and is geared towards curlers from the junior program who will now have the opportunity to practice what they have learned from their Thursday sessions. It is open to all curlers ages 16 and under and will be $20.00 per curler. 10. SHeldon presented information regarding jackets for club members. Jacket fitting and ordering will take place on registration night. The jackets are black and red and are made by Stormtech. They will have the Altona Curling Club logo embroidered on the front, with the option of having your name on the back of the jacket. As well there was discussion of incorporating the town of altona logo/name on the sleeve of the jacket. Sheldon will look into using the Scotties version of the ACC logo. 11. There was discussion regarding new brooms for the junior program. Sheldon will contact Tim Hortons as they have provided brooms to other curling clubs in the past. 12. Judge presented a poster for advertising the annual meeting/registration night and will distribute to local businesses. 13. The following start dates have been chosen for the leagues: a. Ladies – Nov 1st b. Mens – Nov 2nd/Nov 3rd c. Junior Program – Nov 3rd d. Junior League – Nov 4th e. Family – Nov 4th f. Mixed – Nov 7th 14. The following dates have been chosen for the bonspiels Funspiel – Nov 19th Ladies Bonspiel – Jan 6th, 7th and 8th Mens Bonspiel – Feb 17th, 18th and 19th Mixed Bonspiel – Mar 16th, 17th and 18th Junior Bonspiel – Feb 25th 15. The executive has proposed to host a funspiel November 19th which will run from 9 AM to 6 PM. Will discuss further at the next meeting. 16. This season mixed curling will be offered on Monday evenings at 7 PM. Curlers will be charged $50.00 each. 17. Judge has created a Facebook page for the club which will provide updates regarding league draws, bonspiels, registration info, etc. Will need to look at linking to the club website. 18. Tara Funke-Friese has volunteered to be in charge of a team of the week campaign for the club and will post team pictures weekly on the bulletin board. 19. Ang Teichroeb has suggested a possible raffle fundraiser for Paul Brandt tickets. Ang will report back at the next meeting. 20. Ang Teichroeb is waiting on quotes for the new cupboard for the lounge. 21. The annual meeting/registration will take place Monday October 17th at 7PM. 22. Meeting adjourned Next meeting is Monday, October 17th @ whenever registration/jacket fitting is finished! Minutes recorded and submitted by Judge Wood Monday, April 18, 2011 Present: Angela Apperly, Sheldon Zacharias, Judge Wood, Irene Janz, Kim Klassen, Lonny Stoesz, Ang Teichroeb, Al Friesen and Jennifer Derksen. Nancy Friesen and Terry Peters. Missing: Jake Bergen. Tim Fast. Judge Wood made the following motion via email on March 30 that we are including in this month’s minutes. Be it resolved that the Altona Curling Club proceed with the purchase of rock inserts in the summer of 2011, with potential funding supplied by an application to the Manitoba Curling Development Fund for $5,000, Altona Community Foundation, $4,000, a $100 per rock campaign, and remaining approx. $8,000 from the 2011 Scotties Tournament of Hearts legacy fund. Angela Apperly seconded. Carried. 1. We received a bill of $1,189 from Cimco for the mixed bonspiel repair. We feel the bill is a bit high. Al to make contact with Cimco for discussion of said bill. Currently we are waiting to see if our CAPS grant application is accepted before we proceed with any compressor repairs. We have also asked for a quote on a new compressor if the rebuilding of the compressor becomes more than the quote we received by Cimco. 2. Ashern has made contact with our club and has expressed interest in buying 16 of our junior rocks. We felt $900 was a fair price and they pick up (no delivery). 3. Randy Dutiame was scheduled to come out and give a sales presentation for our rock inserts, but unfortunately was unable to attend. Currently we are waiting to see if any of our grant applications are accepted before we proceed. Al reported that we have 64 sponsorships sold for new rock handles @ $100/handle. 4. Ang Teichroeb to coordinate the building of an enclosed cabinet by the coffee maker with Glen Robinson for additional storage. This project will be paid in part from the Wednesday afternoon ladies “coffee” money they donate yearly back to the club. 5. Elvera Harder had donated a quilt to our club that we will raffle off during the 2011-2012 season. 6. The Queen of Hearts painting by Katherine Jack and signed by Cathy O will be displayed upstairs in the club next season. 7. Terry has received a quote of $10,000 for a new corner dishwasher and $5,000 for an under counter model, any electrical or plumbing cost would be additional expenses. Terry had someone express interest in purchasing our current dishwasher. The corner unit would involve some kitchen rearranging but long term would meet more of the needs of our club. We are waiting to hear back from other grant applications before we proceed. 8. Janice Wiebe to help Terry with business sponsorship letters for 3-year renewals on board signage and selling additional banners before the start of next season. 9. Our current lease is up on our website. Al reported that Wendy Friesen would explore the options of using the same provider we used for the Scotties web page. 10. Nancy reported that we were still waiting for some bills from Taste of Africa but can expect an approx. $1,100 profit – this money will go into our “compressor” fund, bringing the total to $4,100. Nancy reported we have $3,850 in chequing; $286 in savings; bar and fish fry accounts, $9,800. With loans, and lease payments from now until the start of next season we can expect a deficit of approx. -$3,000. If it becomes a necessity we will dip into our Scotties money to avoid a deficit. Nancy will bring the AED unit to the golf course as part of our shared agreement with them. Nancy will also cancel Shaw until next season. 11. Sheldon Zacharias made a motion that we get quotes from Prairie Sky Promotions and Marilyn’s Embroidery for club jackets for all members before the start of next season. Irene Janz seconded. Carried. 12. Sheldon will hold a registration night for junior curlers in early October, and at this time they can be fitted for their club jackets. There was much discussion on why or if we need the Town of Altona handling our junior curling registration, as they keep a portion of the registration money. Do they do it for liability issues because they are the insurance carrier? For the next season we might phase out their involvement in the registration process – Sheldon and Ang to coordinate. It was also discussed whether to change the days of junior curling – possibly to Saturday. Much of this will depend on how many men’s and ladies teams register for next season. 13. Sheldon Zacharias made a motion we increase the age restriction for junior curlers to age 15, Grade 9. Judge Wood seconded. Carried. 14. General discussions about how to promote our club better via advertising, Facebook, our website, etc. A suggestion box was an idea that will be implemented next season. 15. Al said he would serve as past president for the 2011-2012 season. Kim said she would also serve an additional year to her term for the 2011-2012 season. The rest of the executives terms are up with the exception of Lonnie and Sheldon. 16. Meeting adjourned. Thanks to everyone for a great season! Minutes recorded and submitted by secretary, Jennifer Derksen Monday, March 14, 2011 Present: Kim Klassen, Angela Apperley, Ang Teichroeb, Lonnie Stoesz, Al Friesen, Jennifer Derksen and Terry Peters. Missing: Sheldon Zacharias, Judge Wood, Irene Janz; Tim Fast and Nancy Friesen. Nancy was unable to attend but reported via email that we have $385 in chequing; $1,987 in savings and our compressor savings is $3,074. Outstanding A/R is $2,626. We received the second half of the junior fees from the town. Bills are all paid to date. Payables due till November, 2011 are: wages, $2,916; loans, $12,250; lease, $7,800; 200 Club, $1,600; plus all regular bills to come. 1. Our junior curling bonspiel was a success. We had 12 teams and made $250 from the silent auction. 2. Men’s Bonspiel Report – 2011: we had 20 teams participating this year – up from 16 last year. The spiel was on the long weekend – don’t know if that hurt us for entries or not. Entry fee was reduced to $80/team plus $20 for the “Blind Calcutta”. Picked random ladies teams to bartend one-4 hour shift over the weekend – posted the schedule in the ladies locker room a week before – Ang T. also followed up with a phone call to each skip as to which shift their team was responsible for. Note for next year: the teams of Laura Dueck, Sherry Seibel and Irene Janz were not assigned any shifts this year. Jenn made posters and Terry posted all over town and followed up with businesses to encourage more teams. Served nachos and cheese on Friday night to curlers. Ruth helped out in the kitchen over the weekend – it was very busy all 3 days – ran out of burgers/buns on Sunday – this was partly due to a bush league tournament taking place in the arena. Terry made roast, sausage and baked potatoes for supper and we ordered in 2 pans of dessert from Carolyn. Had 4 ladies helping out with serving and clean-up after. 200 club winners, drawn by Al on Saturday night were: Brad Gustafson, Langdon, $100; Patty Dick, Altona, $100; Hilda Klassen, Altona, $250. Event winner was Chris Driedger’s team from Winkler. 3. Terry reported we still have a few bookings from now until April 15 with a few requests for May and October events that require a liquor license. Terry to review with Ron from the Town. Taste of South of Africa is slated for Saturday, April 2. 4. So far we have 25 teams registered for the mixed bonspiel. Terry to make the draw Wednesday. Ruth to help out in the kitchen. 5. Final Scotties numbers will be announced on March 21. 6. We will know before April 15 whether our CAPS grant application was approved for the compressor. 7. Club wind-up will be held Thursday, March 24. Final 50/50 draws will be made. It was decided to set up a donation jar for the “appetizers” Terry serves us – we felt there is no need for them to be free every year. 8. New business: Al to approach Glen Robinson to build an enclosed cabinet by the coffee maker for additional storage. Angela A. to take pictures of club champs at wind-up, Ang T. to buy frames for pictures and present them to the winning teams. Al to attend a Curl MB meeting about the move to a participant fee as opposed to a per sheet basis – Al to report at next meeting and will ask Nancy for a member list. 9. Meeting adjourned. Next meeting & clean-up – Monday, April 18 – 7 p.m. Minutes recorded and submitted by secretary, Jennifer Derksen Monday, February 14, 2011 Present: Jake, Ang, Judge, Lonnie, Sheldon, Al, Angela, Jenn; Tim, Terry and Nancy. Missing: Kim and Irene. 1. Nancy reported we just paid our lease to the Town of Altona. Currently we have $1,400 in chequing, $2,000 in savings and just over $3,000 in our “compressor” account. We are still waiting for the 2nd half of the junior registrations to be paid, yearly sponsorships, and roughly $2,000 in rental income. The Curling Club donated the red scarves the flag bearers wore at the Scotties, at a cost of $280. 2. Al to talk to Ron Epp about putting the hydro/water meter at zero at the start and end of our lease period to get an accurate reading on our utility bills for the curling club. 3. Junior bonspiel set for Saturday, Feb. 26. Prizes will be the leftover toques and mitts from the Scotties and 2 curling brooms donated by D3 Excavating. Sheldon sent out posters and has 4 Winkler teams registered so far. 4. Al has booked the band for the mixed bonspiel. 5. Club wind-up will be on Thursday, March 24, with final games taking place that evening. Final 200 Club draws will be made. Al to send a mass email to all members to inform them of the date. 6. There was much discussion on what to do with any potential money coming to the club from the 2011 Scotties. • Jake Bergen made a motion to apply to the CAP by March 15 and to other available grants to assist in the cost of our ice plant repairs and possibly for a new dishwasher. Sheldon Zacharias seconded the motion. Carried. • Angela Apperley made a motion for our president, Al Friesen to write a letter of intent to all curling club members to rank some of the projects (by or before playoffs) that we might want to pursue with any potential money coming from the Scotties to the curling club. Judge Wood seconded the motion. Carried. 7. New Business – Monday afternoon curling is open to men and women of all ages. Drop in fee is $5 – teams are made up. Spread the word through our members to help increase the numbers. 8. Meeting adjourned. Next meeting is Monday, March 14, 2011 @ 7 p.m. Minutes recorded and submitted by secretary, Jennifer Derksen Monday, January 17, 2011 Present: Al, Kim, Lonnie, Judge, Nancy, Angela, Sheldon, Irene, Ang, Terry, Jenn. 1. Nancy reported we have $18,000 in chequing – we are similar to last year. We have $3,074 in our “compressor” fund. Our loan is just under $95,000 and our loan through the town has less than a year left before that loan is paid off. We received our yearly grants from the R.M. of Rhineland, $750 and Friesens, $500. We received $972 from the Town of Altona for our share of summer rentals. 2. All of our 200 Club tickets have been sold and all the money has been collected, with the exception of $10 that went “missing” from Terry’s office. The first draw of 200 Club winners were made at the ladies bonspiel. Winners were: Danny Stoesz, $100; Wendy Friesen, $100; and Edgar Loeppky, $250. 3. Terry reported we will be receiving a CR on our next Cimco bill – this should not be applied to the Scotties. 4. Ladies bonspiel report, submitted by Judge Wood: We had sixteen teams enter. Prizes - Al distributed letters to various businesses to canvas for prizes, Ang Apperley and Tim Fast collected the prizes and Irene Janz put the baskets together for the auction. Meal - Terry put together a great menu including terriaki chicken, rice, mandarin salad, garlic bread. I was lucky enough to work the bar at that time and can say it was a fantastic meal, well done! I heard positive reviews from various curlers. Bartending - We started with a sign up sheet for bartending but not enough people were signing up, so we drew skips names from the mens teams and assigned teams to work two hour shifts. This worked out quite well and I suggest we use this method for future bonspiels. Advertising - Jenn made the poster for the bonspiel, great job! Thanks to everyone who helped! 5. We noted it should be made clear to all ACC members that the bonspiel registration fee for a junior team is half price of the regular entry fee. 6. Altona Men’s Bonspiel – will discuss more at next meeting. For now Jenn to do poster, Terry agreed to prepare the food and was going to ask Ruth to help out in the kitchen. 7. Ang Teichroeb gave a brief report on the survey that was done by the University with the Wednesday afternoon ladies on the topic of “Women’s Health” They completed a survey, were interviewed and were given cameras to take pictures. Curlers were given a fee to participate in the survey – all the ladies donated the money back to the club. 8. Altona Mixed Bonspiel - $120/ team, 80s theme. Al to look at booking a band. 9. Talked briefly about the potential profit for our club from the Scotties. Our compressor is first on the list but discussed how new curling rocks would be a lasting legacy. 10. Junior numbers are up to 28 this session that runs to Feb. 11. Wind-up will be Feb. 17. Still looking for some weekly volunteers. Sheldon reported they could use more medium and large sliders – 5 or 6 of each size. Most participants are using single grippers not the double grippers. Upcoming junior bonspiel is slated for Feb. 26. 11. New Business – we will be sending teams to the Dominion Curling Championship March 25-28. Need to list our rental fees on the website. Jenn to prepare a rough draft and go over with Terry and present at our next meeting. 12. Meeting adjourned. Next meeting is Monday, February 14 @ 7 p.m. Minutes recorded and submitted by secretary, Jennifer Derksen
December 6, 2010 Present: Al Friesen, Terry Peters, Sheldon Zacharias, Ang Teichroeb, Irene Janz, Angela Apperley, Jennifer Derksen, Tim Fast. Missing: Nancy Pappel, Jake Bergen, Judge Wood, Kim Klassen, Lonnie Stoesz. 1. Nancy was not able to attend but reported bills are current, still waiting for some outstanding membership dues, and $2,000 was deposited for anticipated compressor costs. 2. Waiting for the Town of Altona on our share of rental revenue from April to October - Ron to let us know before the end of December. 3. Terry reported that 2 banners have been sold to GJ Chemical and Prairie Insurance Brokers, waiting to hear confirmation from BASF. We have lost some banquet bookings before Christmas – some of the spots have been filled but there are still some open spots. Bills for bookings are current and invoices have been sent out. 4. The theme for the ladies bonspiel will be “80s reunion”. Al to give Lonnie and Judge a list of possible businesses to contact for prizes – Angela to write a letter to give to businesses. Irene to put prizes together and put on display. Terry to make the meal – menu to be decided. Judge and Lonnie to take care of bar duties. Angela A. to take care of I-Pod music. Jennifer to make posters and give to Terry to distribute and send to Wendy to put on website. Any discussions /decisions in regards to the bonspiel can be done via email as our next meeting is after the bonspiel. 5. Jake was not able to attend but reported that all 200 Club tickets are out and 40% have already been returned. We hope to make the first draw at the ladies bonspiel. 6. Sheldon reported the first session of junior curling was almost over with the new session starting on Jan. 6. The first session ran smoothly with no incidents but there was a shortage of volunteers. Sheldon to send out a survey with parents/curlers to get a feel on what we can do better, etc. There was some discussion about offering jackets for junior curlers, shoe rentals, etc. We also discussed reusing some of our old trophies for the winning teams at our junior bonspiel on Feb. 26. 7. There was some discussion again regarding terms – nothing got finalized as all executive members were not present – to be reviewed at next meeting. 8. We need to decide this week whether we will be sending any teams to the Dominion Curling Championship March 25-28. The club will pay the $125 entry fee for a ladies team and a men’s team. Al and Sheldon to make some inquiries with the men. 9. Al made mention there was a Monsanto grant application that came in. 10. Terry got a quote on rebuilding our compressor - $9,870. Al asked Terry when the quote expired – Terry to follow up and report back. After this season ends we will have 15,000 hours on the compressor – they recommend getting it rebuilt after 10,000 hours. Any money we make from hosting the Scotties will go towards getting this fixed immediately. 11. Terry also got a quote on replacing our rocks: to replace the insert would be $4,200 per sheet; for new reconditioned rocks the cost would be $7,200 per sheet. 12. Adjournment. Next meeting is Monday, January 10 @ 7 p.m. Minutes recorded and submitted by secretary, Jennifer Derksen October 28, 2010 Present: Kim Klassen, Ang Teichroeb, Judge Wood, Lonnie Stoesz, Sheldon Zacharias, Jake Bergen, Al Friesen, Angela Apperley, Nancy Friesen, Terry Peters and Jennifer Derksen. Missing: Irene Janz 1. It was brought up at the annual meeting that we offer a reduced entry rate for our men’s and ladies bonspiels to encourage more team entries. We agreed to charge $80 per team for the men’s and ladies bonspiels for this season – with mixed remaining the same as the previous year. After this year we will review if this measure actually made our team entries go up. 2. Criminal checks were also brought up at our annual meeting. The executive agreed we would encourage all volunteers involved in the junior program to have a recent criminal check. Sheldon to call all volunteers. 3. Currently we have $1,000 in a term account that we will designate for future compressor costs. Junior rates for this season will also go towards the compressor. The motion was made for Nancy to take $2,000 from our general fund and deposit into our “compressor” account. Kim seconded the motion. Carried. Al to discuss the possibility of the Town of Altona sharing the costs of the new compressor. 4. Terry ordered 80 new grippers of assorted sizes @ $7.95 per gripper. It was agreed we would sell them for $10 per gripper. Terry will also get some bins for the new grippers. 5. Terry to purchase a refurbished coffee maker for $90 to replace the one we currently have. 6. Duties for the 2010/2011 season are as follows: Ladies bonspiel: Judge, Lonnie, Irene; Men’s bonspiel: Ang T, Jenn, need one more; Mixed bonspiel: Al, Angela A, Kim. 7. 200 Club tickets are printed and selling. 8. Janice Wiebe to help Terry out with getting 3 year sponsorship contracts. Wendy sent out bills for in-ice sponsorships. Look into silk screen for in-ice logos to get a better quality. 9. Five teams signed up so far for Friday family fun night, last year we had six. 10. Terry made contact with Kip at Miller about our “ Taste of...” 11. Adjournment. Next meeting – Monday, December 6 @ 7 p.m. Minutes recorded and submitted by secretary, Jennifer Derksen 2010 Annual General Meeting Monday, October 18 @ 7 p.m. Present: 25 curling members Al Friesen called the meeting to order at 7:15 and welcomed everyone. The minutes of the 2009 Annual General Meeting were approved. Presidents Report – Al Friesen Thanks for your attendance tonight, and indication of support for the Altona Curling Club. We have an exciting year ahead with the Club and the Community hosting the Scotties 2011 Tournament of Hearts at the end of January. What happened last year? Well, according to the financial report, it was a pretty decent year. We are still not happy with the way our membership numbers are dropping, or at best holding their own, but there are many areas to be enthused about. We began a Friday family curling night....it was not overly organized, intentionally so, but it's a start, and we are trying that again in 2010. We continue to pay our bills and debts on time and on schedule. We signed a new lease with the Town of Altona with modest increases in our annual lease payments tied into the cost of inflation. We benefitted from the installation of a sliding security door and purchased an AED unit that will be installed shortly. The community continues to make good use of this facility, it's a $7,000 plus item on our income - almost half of our membership dues. Despite Terry needing to take a limited role, thanks to Trevor Fehr and others, it all came together. The Fish Fry continues to be one of the most high profile events for our club in Altona and area - a full 20% of our revenue. Ahead? We need to hold onto our sponsorships.....it's not a good coincidence that most of the sponsorships are due, the same year of the Scotties We need to try hard to attract former and new members onto the ice, not just attending events. At some point we will need to deal with our rocks, and their limited life span. We need to invest in our Junior program which as intended is attracting new curlers, and their parents to our facility. We need to do a better job of connecting with our members through current technology - to that end - we need to have every potential email address, we need to encourage our members to check out out website for minutes, executive decisions, and opportunities to get involved. Special thanks to your fellow curlers who freely gave of their time - Tim Fast, Judge Wood, Ang Teichroeb, Irene Janz, Ang Apperley, Kim Klassen, Jenn Derksen, Jake Bergen, and Kelly Hildebrandt who served on the executive in some sort of leadership capacity. Financial Update Wendy Friesen prepared the Balance Sheet and Income Statement for the month ending September 30, 2010 which was presented by Nancy Friesen. • Memberships were down a bit • There was a revenue loss from a business sponsorship but overall Income increased to 24 thousand dollars, including a three thousand dollar utility rebate from the Town of Altona and in increase in lounge income Club rentals, and fish fry income was similar to prevous years Nancy moved the motion for approval of the Balance Sheet and Income Statement as presented. Vic Klassen seconded. Carried. Registration/Fees Nancy reported she will not be collecting registration fees this year. Angela Apperly will collect for the Tuesday ladies; Judge Wood, mens; Sheldon Zacharias, family fun night/juniors; Phyllis Friesen & Leona Nickel, Wednesday ladies. Curling memberships will increase to $200 per person from $195. Club Manager Report Terry reported Trevor will helping out for the next month. After this, Jonathan will be assisting Terry for the remainder of the season. It was noted our current compressor has 13,000 hours, recommended is 10,000 hours - we should look at having to spend money on a new compressor in the near future. Estimated is cost $6,000 - $10,000. Terry acknowledged we are grateful for the sound system that was donated to our club by Ken Penner and Carey Kehler. It makes our club a better product for rentals. The value of the sound system is $9,000-$10,000. Terry passed along the suggestion that we drop the curling fee for the men’s bonspiel to $80 to attract more teams like in past years. Vic Klassen pointed out we should also be mindful of participating in other local bonspiels, as many other towns come to our bonspiels. Terry also pointed out that our curling rocks will need replacing soon. Currently he is sanding them twice a year but the granite is just too soft. For 4 sheets we would be looking at upwards of $30,000. 200 Club Tickets Jake Bergen hopes to have tickets available shortly. Junior Curling Report – Sheldon Zacharias Junior curling will run from Nov. 4 to Dec. 9 and Jan. 6 to Feb. 11. Fees remain the same as last year - $35 per session. New this year is a participant waiver form that must be completed and handed in prior to stepping out on the ice. We are also implementing a new double gripper policy. CCA requires that all junior curlers wear 2 grippers on the ice. The club hopes to purchase some additional grippers for the season to help out with this. Shaun Friesen brought up the liability issue of volunteers in the junior program having a current criminal check done. 2011 Scotties Tournament of Hearts A number of meetings have been held and committee heads are in place. Queen of Hearts is the theme. A volunteer sign-up drive night is coming up soon. Keep checking the website for more information. 2010 – 2011 Executive Resigned/completed terms: Kelly Hildebrand, Tim Fast Continuing executive members: Al Friesen, Judge Wood, Angela Apperly, Kim Klassen, Ang Teichroeb, Irene Janz, Jake Bergen, and Jennifer Derksen. New to the executive: Sheldon Zacharias, Lonnie Stoesz. New Business We have purchased an AED unit (cost shared with the Oakview Golf Course). Nancy will give the ladies a quick overview of the unit on the first night of curling and Al to give the men an overview of the unit. Members are encouraged to go to heartzap.ca and familiarize yourself with the unit. Elvira Harder is generously donating a quilt she made to raffle off with proceeds going towards the club. We will determine at the next meeting if we should use it at the Scotties or at regular curling club functions. 200 Club Draw Vic Klassen won the 200 Club Draw ticket draw for a chance to win. Meeting adjourned. October 12, 2010 Meeting Minutes Present: Al Friesen, Sheldon Zacharias, Nancy Pappel, Irene Janz, Angela Apperley, Kim Klassen and Jennifer Derksen. Missing: Terry Peters, Jake Bergen, Ang Teichroeb, and Judge Wood. Terry will again assume the role of Club Manager, and has hired Jonathon Peters to assist with the role of ice technician. 1. Nancy reported our finances were good for the beginning of the season. A detailed financial report will be available at the annual meeting on October 19. We received a surplus utilities cheque (estimated over the last 3 years) from the Town of Altona. Terry to read the meter at the beginning of the season and at the end of the season. 2. The Club Manager’s report was not available at this meeting. 3. Jake Bergen is in the process of getting the license for the 200 Club tickets. We are hoping to have printed tickets to distribute at the annual meeting. 4. Sheldon Zacharias will be taking over the junior curling club program from Kelly Hildebrand. Sheldon has printed a junior curling program hand-out along with a mandatory participant waiver form that all participants in the junior program must complete and hand-in. Sheldon pointed out the need for more grippers. Terry to phone Asham and see what kind of volume discount we can get. It was discussed that the Club purchase the grippers with the money the Wednesday ladies donated to the club last season. New grippers should be in place by start of junior curling on Nov. 4. It was noted that the CCA is requiring all junior curlers to wear dual grippers while on the ice. A date of Feb. 25 & 26 was set for the junior curling bonspiel – Angela Apperley offered to help coordinate with Sheldon. Sheldon to continue with Family Fun Night on Fridays. We hope to generate interest in our club through this night. 5. Dates for bonspiels in 2011 will be: Ladies, January 7, 8 & 9; Men’s, February 18, 19 & 20; Mixed, March 18, 19 & 20. 6. Al provided a Curl MB update: men’s, ladies and seniors men’s will be staying the same, however, juniors, seniors women and diamond ladies to change to a regional concept in an attempt to generate interest. 7. Executive terms are under review. 8. Annual meeting will be held on October 19 at 7 p.m. Al to send out an email to members. It was decided the cost per team this year will be $200. Angela Apperley to take care of ladies membership registration and collecting of money. Judge and ??? to take care of men’s registration and collecting of money. It was noted Phyllis Friesen and Leona Nickel take care of Wednesday ladies registration. 9. Terry will be starting the ice on October 15 - he is looking for volunteers to help with boards, etc. Al to send an email to members asking for volunteer help. 10. Al gave a Scotties Tournament of Hearts update. 11. New business: We discussed where the AED should be mounted and whether or not we should mount the first aid kit beside it – the executive will decide placement before the start of the season. On the first day of curling Nancy to give the ladies a quick review of the AED and Al to give a quick review to the men. We discussed a laminated sheet with operating instructions beside the AED. Note: Sponsorship banners and ice logos need to be reviewed and renewed as well... Al to make contact with Terry Peters. 12. Adjournment. Minutes recorded and submitted by secretary, Jennifer Derksen | 
