MINUTES OF ANNUAL MEETING TUESDAY, OCTOBER 21ST, 2008
There were 28 members present at the meeting.
The meeting opened with Tara giving here presidents report. She noted some highlights of the year and ideas for improving next year. Janice 2nd the Presidents Report as read.
Sheldon nominated Kelly Hildebrand, Jake Bergen, Tara Funke, Anita Penner and Irene Janz to the executive for 2008-10. Wendy moved the nominations cease.
The 2008-09 Altona Curling Club Executive is:
Danny Penner Exp. 2009
Al Friesen Exp. 2009
Tim Fast Exp. 2009
Joanne Buhr Exp. 2009
Ang Teichroeb Exp. 2009
Tara Funke Exp. 2010
Anita Penner Exp. 2010
Kelly Hildebrand Exp. 2010 Junior Coordinator
Jake Bergen Exp. 2010 200 Club
Irene Janz Exp. 2010
Wendy Friesen gave a Financial Report for 2007-08.
The cash position for the club is up from this time last year. We received $3325 in donations through the town of Altona donations to the club.
Our Accounts Payable is up because we have not received a bill from the town for part of the lease.
Terry and Elvira decided that the Wednesday Afternoon Ladies coffee donations would be used to purchase 3 new roasters for the kitchen rather than a cash donation.
There was some discussion as to whether there should be an emergency or maintenance fund setup for future repairs. There was no final decision made and the executive will look into setting something up.
Wendy motioned that the financial report as read.
AL 2nd it.
Terry Peters gave a manager/caretaker report.
Rentals for the lounge area are filling up for the Christmas Season.
One of our dehumidifiers did not operate at start-up this year. The company came out and replaced some parts and now it is working. We will discuss with them the costs for fixing as it is less than five years old and might still be under warranty.
He will be needing volunteers to work at several of the banquets and functions.
January 31/09 is the Taste of France and 7 of 10 tables are already spoken for. We will have menus and tickets by christmas. We will be looking for servers and bartenders that night.
October 27 Terry is painting signs and will be looking for some help.
October 29 is the first fish fry Grace's team will prep on the 28. Looking for 2 teams on the 29th.
Fundraising, our club needs volunteers to make ends meet. Lets all try to take the time to help if possible.
Jake Bergen will take on the 200 club for next year.
Kelly Hildebrand will be heading up the Junior program for this year again.
Due to changes in the physical education program in the high school there might be and opportunity for credits for curling.
As a general comment it is tough to keep the juniors going as they head into high school. There is no consistent program for them.
Internet presence.
Thank you to BDO for their continued support for web site. Wendy F. has been updating our website. Is there more content that we would like to see on there? We could post the volunteers needed list. Tara started a Facebook page and will keep an eye on it.
League Formats
Curling will start the 1st week of November
Men's Wed. and Thurs. night Need a draw master for this year.
Ladies Wed. afternoon They take care of themselves.
Ladies Tues. night Grace will be asked.
Mixed Friday night Alex will be in charge of.
Business Mon. night Terry will be asked for help with this one.
2008/09 Bonspiel List
Ladies January 9-11 '08
Men's February 19-22 '08
Mixed March 19-22 '08
New Business
Emailing help for Terry. Can we setup a group of helpers that will get an email when Terry needs help. The downside of this is that it is easier to delete an email than it is to say no to a person on the phone.
The idea of swapping teams with another club for a night or two during the year. The idea was received well and will need some leadership from the exec or another member to coordinate this.
The idea of holding a fun spiel early in the season was discussed and due to not booking our own club soon enough there are no weekend available to hold an event this year. Some good ideas were brought up and we should attempt to set one up for next year.
Alex W. moved the meeting be adjourned.
Jeri F. 2nd it.
MINUTES OF EXECUTIVE MEETING November 3, 2008
In attendance - Nancy Friesen, Terry Peters, Ang Teichroeb, Irene Janz, Tara Funke, Joanne Buhr, Al Friesen, Tim Fast,
Assignments for Executive Roles
Al Friesen - President
Tara Funke - Secretary
Jake Bergen - 200 Club coordinator
Kelly Hildebrand - Junior Curling coordinator
Bonspiel Responsibilites discussed
Ladies - Danny and Anita - pending confirmation from them
Irene said she'd help with food
prizes/auction items - non exec members
Theme - Hollywood
Mens - Group effort
Food - Tim/Terry/Alex
Registration - Tara/Karen
Ladies volunteers/desserts - Tara
Serving - Wednesday PM ladies - pending confirmation
Mixed - Al/Ang/Karen/Joanne
Food
Registration - all T.B.D.
Volunteers
Prizes/Decorating
Theme - 50's/60's
Posters for Bonspiel - Terry/Tara
Note from Nancy -- Money from the letter requesting donations last year should have gone to loan principal payment. $3325.00 - adjusted. Oct/08
Mens League numbers ---- Decided to go with 2 leagues - one Wednesday and one Thursday. Both at 7pm. Made accomodations to keep curlers involved. Draw by Harold Sawatzky. Also Fish Fry shifts will be adjusted so that teams curling Wednesdays can help and still curl. So the shifts will be 5 - 6:30 and 6:30 - 8. Bartending lists will be made and posted in the club and online at www.altonacurlingclub.ca
Due to the holidays a double draw will be held for the men's leagues --- Dec 22nd and Dec 29th.
Friday night mixed league -- Alex Wahl is co-ordinating. Looking for 6 teams to take part and anticipate beginning Nov. 14th.
Junior curling - Nov 13th - registration on-going - numbers look alright. Will look into the MCA school program information for further growth and opportunities.
There will be no business league for this season - will look at the option of a Monday "open" night in January of 2009.
Update from Terry regarding the dehumidifier. $1800 for parts - $670 labour/mileage looking at a bill around $2700. Will work with the town to draft a letter to propose a compromise. This will state the cost of annual repairs and expensed from installation. Russ, Ron, Tim and Terry to be involved with this letter to Simcoe.
The Taste of Canada evening will happen late January. Terry is waiting for the menu from the chef. Some tables have already been sold.
The sound system in the club needs to be repaired. Will call Golden West Media to come check it out.
MCA regional meeting - teleconference Nov 17th at 7pm. Al will participate. Also the MCA has a new director - Shane Ray and Cole Skinner for the Media/Competition role.
Next meeting Dec 1st - 7pm.
Tara Funke
Minutes of Executive meeting Dec 1st
reviewed minutes from Nov 3rd meeting
Nancy Friesen shared a financial update Currently in chequing $78.59 Currently in Savings $12,871.51 Bills Due - $866 Deposit to be made $6949.50 Still waiting for town bill $14,000 Revenue still to come - signs, posters, and rentals
Terry shared a manager's report
Taste of France - Jan 31st - still waiting for menu from Jeff at WC Miller
2 or 3 kitchen or bar staff needed for the event
Servers will hopefully be provided by the school
Elks provincials to be held in Altona Jan 23,24,25 - bar staff needed.
Expect to be holding 2 more blues nights this winter
Simcoe bill - still in communication/negotiation stage with assistance from the Town
Additional bill for season start-up - roughly $2000 partially due to repairs from last winter
Terry's vacation dates Jan 25th - Feb 14 (includes Fish Fry Feb 4th)
Jake's 200 club report 25 tickets left to go out so far 30% of the cash returned hope to make some early draws at the bonspiels
Junior Curling report going for 2 weeks $1020.00 from registrations cost is $35 with $30 going to the club
Anita Penner made a motion to have the Town of Altona cheque from the junior curling registration money go to a GIC - start of a maintenance fund Irene 2nd Carried
Bonspiel reports
Terry has made a poster that includes information for all three - will go out in the MCA mailing next week.
Scan paper for Facebook and website
LADIES
Danny and Anita are on top of food questions about pay-outs - Terry? depends on teams registered.
Would like to have Jan Wiebe seperate deposits so that we can then keep record for a better budget in the future - After Thursday league night - count out a float
Entertainment still to decide.
Mens
to contact Wed pm ladies to look after banquet serving/clean-up
Mixed
Still looking at a live band option with a rough budget of $500
MCA update from Al
teleconference this week other clubs are talking about their insurance costs - for our club it's not an issue - VERY LUCKY elsewhere they are looking at $10,000 - 15,000
coming up
Deadline for Dominion Curling Club Championships - applications for clubs to host - details to come
Other news
Thank you card from the Art Braun family
NEXT MEETING - Jan 5th 7pm
Minutes of Executive meeting Jan 5, 2009
Minutes taken by Tara Funke -- prepared by Al Friesen
FINANCIAL UPDATE - chequing - 3854.00
saving 20007.00
Lease bill of 7000.00 for the 2nd half of 2008 is due....(will pay have also received a Town of Altona cheque for 1300.00 (donations from millenium fund) Nancy to reply with a Thank you note
CLUB -- Liquor license has been renewed as per Wendy
TASTE of FRANCE Dinner -- good response to food and service...76 of 80 tickets were sold....a few surprizes with ticket sales but all were able to be accommodated.....
In the future -- ensure cleanliness of kitchen, empty fridge, supply meals for bartenders (we have paid for them anyway), tighter rein on tickets, purchase additional flatware to replenish missing stock....(PROCEEDS - Terry to advise)
ELKS PROVINCIAL CURLING CHAMPIONSHIP -- Ruth in the kitchen, Al and Nancy ACC bartenders, not too busy - good comments from curlers re facility
APRIL GALA DINNER? -- a fundraiser for the Rhineland Food Bank in early April -- with Chef Jeff? 40 - 50 people -- 125 - 150 dollar per head -- 50 - 75 dollar tax receipt....some 20 need more details here
DOMINION CURLING CHAMPIONSHIP - Altona is confirmed as an entry -- playdowns are expected in early April
200 club -- three draws have been made -- more expected for Men's Mixed and Windup
DeHumidifier -- Town of Altona has sent a letter to supplier - Nancy has paid for the remainder of the bill that is not in dispute
MISC -- Blues night -- Feb 14th -- sell out expected -- Diane Ginter is confirmed as a bartender -- staffing is now complete
Zone 4 curling playdowns on Feb 6th -- limited volunteers are available
NEXT MEETING MAR 2nd @ Noon @ ACC
Minutes of Executive meeting February 2009
Minutes taken by Tara Funke -- prepared by Al Friesen
FINANCIAL UPDATE - chequing - 3854.00
saving 20007.00
Lease bill of 7000.00 for the 2nd half of 2008 is due....(will pay)
have also received a Town of Altona cheque for 1300.00 (donations from millenium fund) Nancy to reply with a Thank you note
CLUB -- Liquor license has been renewed as per Wendy
TASTE of FRANCE Dinner -- good response to food and service...76 of 80 tickets were sold....a few surprizes with ticket sales but all were able to be accommodated.....
In the future -- ensure cleanliness of kitchen, empty fridge, supply meals for bartenders (we have paid for them anyway), tighter rein on tickets, purchase additional flatware to replenish missing stock....(PROCEEDS - Terry to advise)
ELKS PROVINCIAL CURLING CHAMPIONSHIP -- Ruth in the kitchen, Al and Nancy ACC bartenders, not too busy - good comments from curlers re facility
APRIL GALA DINNER? -- a fundraiser for the Rhineland Food Bank in early April -- with Chef Jeff? 40 - 50 people -- 125 - 150 dollar per head -- 50 - 75 dollar tax receipt....some 20 need more details here
DOMINION CURLING CHAMPIONSHIP - Altona is confirmed as an entry -- playdowns are expected in early April
200 club -- three draws have been made -- more expected for Men's Mixed and Windup
DeHumidifier -- Town of Altona has sent a letter to supplier - Nancy has paid for the remainder of the bill that is not in dispute
MISC -- Blues night -- Feb 14th -- sell out expected -- Diane Ginter is confirmed as a bartender -- staffing is now complete
Zone 4 curling playdowns on Feb 6th -- limited volunteers are available
NEXT MEETING MAR 2nd @ Noon @ ACC --
Minutes of Executive meeting April 29, 2009
In attendance - Terry Peters, al Friesen, Joanne Buhr, Nancy Friesen, Tara Funke, Danny Penner, and Anita Penner
FINANCIAL UPDATE -- Nancy
Rental Bill still outstanding, (waiting for a statement)
Fish fry revenue shows a 2000.00 increase from the previous year
Lounge revenue minor increase over last year's sales
Wednesday afternoon ladies donated 154.14 in cash and new cups (value 59.26)
CLUB MGR REPORT -- Terry
May 23rd blues night sold out
Pool table has been returned to Ken Penner
potential costs ahead......
discussed the purchase of 6 risers from OTC -- cost 800.00
discussed a folding door/wall in MEC common area -- the club has been approached to share the cost with the Town of Altona
Batteries may be needed for the scraper 125.00
18 new broom heads for junior curling - cost 300.00
A number of executive positions will need to be filled for 2009/2010
Minutes of Executive meeting October 20, 2009
The meeting began @ 7:15pm.....There were 32 people in attendance.....
Meeting minutes recorded by Alex Wahl....
PRESIDENT'S REPORT
Al Friesen presented the President's report (as per below) --
Thank you.....Thanks to all of you for your part, big and not so big, in helping your Altona Curling Club enjoy a successfull year in 2008/2009....
Wendy Friesen, our treasurer, is not here tonight, but as we will hear in her financial report...We had a pretty decent year.....
The number of curlers that make use of this facility continues to decline, or at best remain static...That is not unique to this club....but I believe we have responded in a number of positive ways....
Rentals -- there is a market for this facility.....well maintained, a compact size, good sound and visual system....The Blues nights continue generate interest in our curling club from people who make no use of our building at any other time...
Fish Frys -- we have a core bunch of people and curlers at large who are prepared to pitch in...
Community business partners.....the signs on the wall, the sponsorship of our website, the logos in the ice, and our bonspiel sponsors have all maintained their investment in our club...
You will hear later about a bump in the road for Club Mgr Terry Peters....he has a plan....and I'll let him present it then....but Terry's on ice knowledge and culinary expertise is an advantage for our club....
What else has your executive been doing?
ACC Lease -- Our last lease which was negotiated by Janice Wiebe, Terry Peters and John Gerbrandt was completed at the end of the last curling season....We are almost complete with the new three year lease, which is similar to the existing lease....This will see some increases, but overall, nothing too drastic...
Curl Manitoba -- has approached us to host a junior men's bonspiel in the fall of 2010...that will need to be decided...
The Club hosted three successful bonspiels.....We would like to see more curlers -- out of town curlers -- but overall we had many good comments -- and generated some significant revenue for the lounge and kitchen
A reserve fund has been established by Nancy Friesen, from the revenues of junior curling...this will be earmarked for club improvements that are not covered by our lease with the Town of Altona
We experienced some frustrations with the Curling Club dehumidifier which ultimately required some serious cash....The Town and the Curling club made a case for and ultimately received a discount on the overall bill.....
The men's league moved to a Wed/Thursday format.....we are reviewing....and think it worked out well......but would like some feedback from the curlers....
Men's curling also went on a home and away series with Winkler CC -- they are meeting tonight, and are again interested in doing the same for this season
The Laura Dueck foursome was successful at the regional playdowns for the inaugeral Dominion curling Championship and represented our club at the Provincials in Wpg...the 2010 championships will probably be held in Portage....
We were disappointed that our pictures of the winners of last year did not turn out....we will try again this year...as we think that's a better use of club resources...
That's just a snapshot of what all happened in your club --
Thanks again to those executive members whose terms are completed -- and those who will be here for another year.....
respectfully submitted Al Friesen - President
FINANCIAL In the absence of treasurer Wendy Friesen's Financial report, Al noted some highlights of the Income
Moved by Jeff Wiebe.....2nded by Sherry Seibel.....approved.......
CLUB MGR REPORT .....Terry Peters reported on the ongoing issues with the Dehumidfier which has not been functioning since new. The Curling Club felt that the repair costs should not be borne entirely by the club, and in the end, the Town of Altona, with the help of Russ Philipps was able to get the bill reduced by 50%. Blues nights are still growing in popularity...Ken Penner and Carey Kehler have installed an upgraded sound system. They have donated a significant amount to the curling club (approx 3500.00) The curling club will need to review if we want to partner in that initiative. As of today, there are 11 banquets already booked which will require some paid bartender staff. The revenue generated from these nights is a significant amount. Terry has hired Trevor Fehr to assist for the year due to his upcoming shoulder surgery in November
JUNIOR CURLING REPORT (as per Kelly Hildebrand - coordinator)Here is an update for the Junior Curling program this year.
I would like to see the program start the same week as regular curling this year, Thursday Nov. 5. We will run for 6 weeks again, bringing us to Nov. 10.
I will contact Grace Braun from the M.E.C. and give her the info. The start date for the new year will be determined at a later date.
Numbers for last year were similar to years past, 20-28 kids in the 6-9 age group and 8-14 kids in the 10-14 age group.
I will again be looking for volunteers this year. We usually need 8 volunteers for the 6-9 group and 4-6 volunteers for the 10-14 group.
Every year, near the end of the junior curling, some parents or members will approach me asking for a junior family bonspiel. I've looked into it when they ask but it is always a scramble to find a free Saturday at the curling club as that is the bonspiel season at our club.
I was going to suggest to the executive that we should put a Junior Family spiel in the schedule this year, designate 2-3 members to plan it just like the other spiels, and give it a trial run this year. I would be happy to assist in planning this one.
Lastly, I have decided that after this season I will step-down as the junior curling co-ordinator. My own kids have gone on to other interests and I would like to pursue those interests with them. Initially I was going to run the program on the ice until Christmas but this Enbridge Pipeline project I am on is running behind and I am not sure when I will be away or here. So as it stands I would help out as much as possible until Christmas but need to find someone to run it on the ice. In the new year I would like to be in a co-ordinator capacity only as I hope to be setting up a Pitching program in January for squirt girls fastball.
I have enjoyed the program immensly in the past years, had excellent help from volunteers, but feel it's time to move on to something else.
I will be in touch, and anyone intrested in helping out can reach me @ 204-324-7082 or email kandrhil@mts.net
200 CLUB....Jake Bergen distributed a number of tickets at the annual meeting....and expressed interest in a selling deadline of Dec 15th (?)
FEES -- as per Nancy Friesen...Curling will start the week of Nov 3rd
Monday business -- Approx 50.00 (or per occassion) -- Terry P is the contact - very informal
Regular curling dues -- 195.00 including lockers....40 for associate. Please note that in response to inconsistancies in the full membership/associate fee structure in the past few years.....the executive discussed at length in 08/09 and approved the following for the coming season.....Each Team will be required to purchase 4 full time membership fees with additional curlers needing only to purchase a 40.00 associate fee.....ie 5 person teams would be assessed 195.00 x 4 plus 40.00 for a total of 820.00.
Nancy would like all fees paid before the start of curling season...
Year windup and championship game format was well received
BONSPIEL DATES
Ladies Jan 8-10, Mens Feb 18-21, Mixed Mar 18-21
EXECUTIVE for 2009/2010
Resigned/Completed term -- Danny Penner, Anita Penner, Tara Funke, Joanne Buhr
Continuing executive members -- Al Friesen, Tim Fast (Town of Altona rep), Jake Bergen - 200 club, Kelly Hildebrand - Junior curling, Irene Janz, Ang Teichroeb
New executive members - Kim Klassen, Jen Derksen
There are two vacancies (one male, one female) -- Those positions will be filled before the start of curling
NEW BUSINESS -
Sheldon suggested that the ACC host and organize a friday night family league....the incoming executive will discuss that further
The 200 club ticket draw was won by Michelle Gerbrandt...
The Meeting was adjourned at 7:55pm
Minutes of Executive meeting November 16, 2009
In attendance -- Terry Peters, Nancy Friesen, Jenn Derksen, Ang Teichroeb, Judge Wood, Ang Apperley and Al Friesen
President Al Friesen reported that negotiations have been completed for the ACC/Town of Altona lease.....there are some cost increases consistant with cost of living increases for the duration of the three year lease which will run until 2013...al to supply Nancy with further financial details....
Curl Manitoba has approached ACC to host the 2010 junior men's berth bonspiel in Nov 2010.....executive was in favour of further discussion....Al will contact Cole Skinner of Curl Manitoba
Friday Family Curling....in response to the discussion at the Annual meeting, Sheldon Zacharias has agreed to spearhead the friday family curling night...The club will supply the ice, (and Trevor) for a 7pm start....Sheldon has already discussed with a variety of people...There appears to be enough interest in beginning this friday Nov 16th.....Executive also approved a tentative cost of 50.00 per family....details to be posted on the ACC website, and Town of Altona activities page
Financial -- Nancy reported that bills are current, sponsorship revenue is already being received -- Curling dues should not be paid to the bartenders - details on the curling club bulletin board.
Volunteer Bartenders -- A reminder that schedules are posted on the website...Nancy also stressed that bartenders are NOT to consume alcohol while serving....We want to be in compliance with MLCC regulations....Nancy also drew attention to a bartender's course this week thursday (through the Town Rec department)....this course is also available online -- with the club prepared to pick up the costs (provided that the applicant is successful)
Club Mgr report -- Terry reported that bookings are solid until the new year, with as many or more events already scheduled for Nov, and December...Trevor will be handling duties during Terry's absence beginning Dec 7th....Kitchen staff in place for most events, bartenders and servers are being worked on....
NEXT EVENT - NOV 29th Blues night (@ 2pm) -- Terry is still needing servers
Sponsorships -- status of current sponsors reviewed, with Terry and Judge preparing an information/picture package for the Altona Motor Hotel...Al to assist with the presentation to new owners.....BDO has agreed to continue sponsorship of the ACC Website
Fundraising -- A letter will be prepared requesting a donation from Friesens Corp
200 club -- Jake Bergen has requested 200 club tickets to be sold and money returned by mid December -- the first draw will be held during the Ladies bonspiel'
Executive duties......
MENS Bonspiel - Kim K, Jenn D, Irene J
LADIES Bonspiel - Tim, Judge, (Ang Teichroeb)
MIXED Bonspiel - Ang A, Al,
Terry offered to handle the food responsiblities for all three events with the menus to be finalized later....
NEXT MEETING -- Nov 30 @ 7:30pm @ ACC
Meeting adjourned at 7:58pm
Minutes of Executive meeting November 30, 2009
Present -- Kelly H, Ang T, Nancy F, Jenn D, Kim K, Al F
The following are the minutes from the Altona Curling Club executive meeting of Nov 30th @ 7:30 at the curling club...
The minutes for Nov 16th were approved as presented...
Nancy Friesen reported that finances were up to date -- There are some outstanding member dues -- she will make follow up calls this week and then rely on the executive members to follow up...The curling club will need to watch revenue and expenses more closely due to fewer team enrolled.....We have had some revenue from the Friday night family league
Jake Bergen reported that all 200 club tickets are distributed, with over 30 % of money returned....The remainder of the money is expected by year end in order to make draws during the Ladies, Men's and Mixed Bonspiels
Junior curling Coordinator Kelly Hildebrand reported that curling entries are similar to last year, but there are more volunteer coaches and instructors....He also proposed an inventory of current sliders in order to determine replacements and upgrades....Kelly also suggested that the Curling club consider the purchase of grippers for the junior program in the interest of increased safety for the participants...He will also suggest to Grace Braun that future registration forms include the need for "clean and grippy" shoes...there was also some discussion on the merits of a "waiver" in the event of injuries...Kelly will pursue whether any of the other "town" programs have a similar practice in place...
Club Mgr's report - Terry Peters was not at the meeting, but Nancy reported that most weekends are booked for business or family functions....This past weekend's Blues concert was apparently very well received.
Altona Men's Bonspiel -- Kim, Jenn, and Ang T (nothing to report)
Terry has agreed to handle the banquet
Altona Ladies Bonspiel -- Theme -- "Go Big" (or was that "Come big"......Tim, Irene, Judge......Irene will oversee the baskets and rainbow auctions.........Tim and Judge to coordinate bartenders...Terry has agreed to look after banquet food.....
Altona Mixed -- Al, Ang A.....Al has booked a band (tentatively, since one of their members will not know of availability until the new year)
Marketing of Bonspiels -- Posters (Terry?).....Facebook (Tara?)....CFAM Community Connections?
Corporate Sponsorships -- Al to send letter to Friesens, Terry Peters and Judge to assist for presentation to Altona Motor Hotel
ACC Lease -- The new lease has been signed....the increase in lease rates are in line with COH increases.....The lease also includes a slight increase in Rhineland Pioneer Centre fish fry rates, and a commitment to supply the meter readings at year end...
New Business --
Al reported on a meeting with Curl Manitoba and the potential to host a major championship in 2011.....The executive expressed initial interest, with the desire to review the proposal with Town of Altona CAO Russ Philipps and other community supporters....al will also communicate the same to Curl Manitoba
There was extensive discussion on the ACC need for a review of emergency procedures, with the need for a clear posting of emergency procedures.....There was also some discussion on the need for, or access to a Defibrillator....more details to follow
Executive Duties for 2009/2010 season
Al Friesen - President,
Kelly Hildebrand - Secretary (with assistance from Jenn)
VP - open for now....(al to pursue)
NEXT MEETING - Jan 4th @ 7pm @ ACC
Meeting minutes prepared by Al Friesen
Minutes of Executive meeting January 4, 2010
Present: Judge Wood, Terry Peters, Tim Fast, Kelly Hildebrand, Ang Apperley, Jenn Derksen, Ang Teichroeb, Al Friesen, Nancy Friesen, Kim Klassen, Irene Janz.
1.The ladies bonspiel was discussed at considerable detail
So far we have 16 teams entered with possibly more coming - $120 per team.
Tim has the bartending schedule almost complete, he was going to make some phone calls to fill the balance of the time slots.
Terry will be preparing the food: chicken, baked potato, spinach salad and bread. A glass of wine will be included with supper. Ang A. to call Caroline Froese to make 2 pans of dessert.
Terry suggested we had cheese sauce, salsa and chilli on hand to serve as appetizers... Irene to coordinate appetizers.
Irene to take care of door prizes. Each team is asked to bring a $10 prize.
Al to prepare a welcome letter to include w/registration package. Al /Terry to sit at registration desk on Friday of the bonspiel.
Ruth to work the canteen.
1.Nancy reported finances were up-to-date. We just received a $750 cheque from the R.M. of Rhineland to help with our expenses – Nancy to send thank you note with a receipt. Money will still be coming in from our banquets held at the Club before Christmas.
2.The rear door is in need of an adjustment to prevent the wind from blowing in. Al to email the Town in regards to getting this fixed.
3.200 Club tickets have all been sold. Some draws to take place at the Ladies Bonspiel....Nancy willl prepare cheques.
4.Kelly reported junior curling was going well with more volunteers than last year.
5.Friday night curling is going great with 6 families registered. Our intent of this night was to spark an interest in recreational curling and this seems to be what is happening.
6.Men’s Bonspiel – Terry to coordinate and prepare meal. Nothing else to report at this time.
7.Mixed Bonspiel – Al has tentatively booked the “Dingleberries”. The theme is “Go Big”.
8.Taste of Australia – Terry has planning well underway with tickets ready to be sold. Food, wine and serving staff are taken care of. Al Friesen suggested asking Perry & Kim Batchelor to talk a bit about the defibrillator in return for 2 tickets to the dinner....Al to contact Russ Philips of the Town Of Altona
9.2011 in Scotties in Altona – a formal announcement will be made this week. Four Winds will not be available to due construction crews that have the rooms booked for the next three years.
10.New Business – We are looking at possibly sharing a defibrillator with the Oakview Golf Course.
Next meeting is on February 8 @ 7 p.m. at the Altona Curling Club.
Minutes of Executive meeting February 8, 2010
Present: Terry Peters, Tim Fast, Ang Apperley, Jenn Derksen, Ang Teichroeb, Al Friesen, Nancy Friesen. Missing: Judge Wood, Kelly Hildebrand, Kim Klassen and Irene Janz.
1.Nancy reported that money was constricted and we would have to watch spending so we don’t have to dip into fish fry/bar money.
2.Terry reported that our garburator needs replacing. The motion was made to go ahead and buy a new garburator. Terry was also going to check prices at Sun Valley Co-op and Cdn Tire. Terry also reported our sink was leaking and we need to get a plumber to look at it. Terry reported a successful Elks tournament this past weekend, bar sales were good. A motion was made to possibly charge the Elks a rental fee next year for use of the ice and lounge for the weekend.
3.Considering we were short about 10 tickets for the Taste of Australia we made over $1,100. Next year it was suggested we have music/power point of pictures based on the theme for the night. It was also suggested that next year we ask for ticket money upfront.
4.Altona Ladies Bonspiel – report is included at the end of the minutes
5.Mens Bonspiel – everything is on track. Terry is still looking for someone to work the kitchen. We have a couple teams already signed up. We’ll be doing a Blind Calcutta, Nachos & Cheese on Friday, supper prepared by Terry on Saturday, dessert by Caroline Froese. A full report will be included in the bonspiel binder.
6.Mixed Bonspiel – Al has confirmed the Dingleberries for Saturday's entertainment A Mexican meal was discussed. The theme is “Go Big”. More to follow.
7.2011 Scotties Tournament of Hearts – Hans Wuitrich (Ice Technician) and Shane Ray – ED for Curl Manitoba were in town recently to look over the facility. Al will be going to Steinbach this weekend for the Safeway Select where he will meet with Curl Manitoba and get a handbook for the 2011 Scotties. We encourage our members to communicate to the community at large that if they are interested in volunteering to go to the curling club’s website and put your name on the volunteer list. Tim to bring up with town council about putting a link on their site to ours and possibly include in the town newsletter. Jenn to ask Echo to put in blurbs about volunteering and where to sign up.
8.2010 Dominion Club Curling Championship in Clearwater, end of March or beginning of April – Nancy sent a declaration of intent on Dec. 29 that we will be registering one team. Last year the regional team was from Altona.
9.It was discussed the club needs a new camera – Al to price out one at HEC.
10.Jenn reported that the Red River Echo has a stock of curling picitures in storrage....It was decided that these pictures and negatives should go stored in the ACC safety deposit box..
11.Jenn and Brad Derksen have offered to donate a replacement PC and/or laptop to the curling club. All agreed that the current computer is sadly lacking, and welcomed the donation
Next meeting is on March 8 @ 7 p.m. at the Altona Curling Club.....Minutes recorded and Submitted by Secretary Jenn Derksen
Minutes of Executive meeting March 8, 2010
Present: Al Friesen, Ang Teichroeb, Kim Klassen, Ang Apperley, Tim Fast, Jennifer Derksen, Nancy Pappel.
Missing: Judge Wood, Kelly Hildebrand, Irene Janz, Terry Peters
Nancy reported that we made a $1,333 profit from the Taste ofAustrailia. Nancy again also reported financial constraints. Our liquor license has been renewed and Nancy is in possession of the new license.
No Club Manager report was given.
Kim Klassen read the Altona Men’s Bonspiel report. Report was filed in the Bonspiel binder, and will also follow these minutes.
Altona Mixed Bonspiel: Ang A. is working on calling businesses to donate prizes. Looking to fill bartending shifts for the weekend. It was decided we would try for volunteer bartenders, rather than paid positions. Al reported the band was confirmed and will be using the sound system at the curling club. Friday night will be nachos & cheese. Saturday Terry is preparing a Mexican meal.
Al has started filling out the Altona Community Foundation grant application for the AED, which we hope to be sharing with the Oakview Golf & Country Club.
Club playdowns have begun – the men started last week and the women will start this week. Our club wind-up is Thursday, March 25. Al to get posters made so everyone is aware of the date and time. Once again we plan to use the night to “clean-out” the kitchen and have some appetizers.
Dominion Playdowns – Nancy communicated to the committee that we would not be sending a team this year, due to our club playdowns not being completed by the deadline date, and it is also the weekend of our mixed bonspiel.
Scotties 2011 – Al reported that a number of volunteers have come forward already, however we are still looking for some committee heads. Janice Wiebe has secured 80 rooms in the Altona Area for that week/weekend.
New Business – It was discussed that we will be sending the Elks Club a bill for stain removal on the carpet outside the ladies/men’s locker room. We felt it was justified as they did not pay any rental for the weekend they used our facility. Al to ask Terry to get the carpet cleaned and a bill sent out.
It was also discussed that in the future we send out invoices to businesses that have used our facility at “No Charge”, with a “Value Of” included on the invoice. Al to discuss with Wendy.
Al reported we hosted 2 teams this past weekend at the Zone 7 Mixed Playdowns
Junior curling has ended and Kelly to have a junior curling report in by the next meeting.
Adjournment.
Next meeting is on April 6 @ 6 p.m. at the Altona Curling Club – we encourage all the executive to come out and help us clean out the club/kitchen, as our lease expires on April 15.
We would also like you to come to the next meeting with some ideas on how we can improve our club for the next season.
Minutes recorded and submitted by Secretary, Jenn Derksen
April 13, 2010 Meeting Minutes
Present: Al Friesen, Terry Peters, Nancy Friesen, Ang Apperley, Irene Janz, Kim Klassen, Jake Bergen, Ang Teichroeb, Judge Wood, Kelly Hildebrand and Jennifer Derksen.
Missing: Tim Fast
1. Nancy reported that finances looked good, with a possible surplus. The final rental bills for the year were just mailed out. Some of our surplus money will be budgeted for the AED. Nancy to send out a thank you card to Ken Penner and Carey Kehler for the sound system that was donated to our club. It was also noted that Nancy should post the 200 club winners on our web page.
2. Terry reported that club rentals were up – but we could have more rentals. It was noted we could do more to promote our club rentals. For the 2010-2011 year Terry mentioned he would like to be running the upstairs more with Jonathon taking care of the ice duties.
3. The Wednesday ladies gave $218.10 to the club from their “coffee” money collected weekly. What the money was to be spent on was still undetermined. It was also noted that the Wednesday ladies did not feel part of our club, and would like to be included more.
4. For the 2010-2011 curling year there will be 2 (man) spots opening on the executive. Kelly Hildebrand and Tim Fast terms have both expired. For another 2 years are: Ang A., Kim, Jake, Judge and Jenn; 1 year terms are: Irene, Ang T. and Al.
5. Kelly handed in his final junior curling report to Nancy along with a breakdown of his junior curling job description. The club thanked Kelly for his years of dedication to junior curling. Kelly suggested Sheldon Zacharias would be a good choice to take over junior curling. It was also noted that we need to run a junior bonspiel next year.
6. Jake Bergen agreed to run the 200 Club again for the 2010-2011 season. Thanks Jake!
7. Kim, Irene and Jenn will be organizing an Altona Curling Club golf tournament this summer to raise some extra funds the club.
8. Al sent in our application to the ACF for the AED.
9. The Mixed Bonspiel report is attached to these minutes.
10. New business – a few ideas were presented: For the 2010-2011 season we should try and revitalize the mixed curling league. It was discussed that Monday might be a better day than Friday. We should try and promote our club more, possibly through a pamphlet, newsletter, a link to our website through the Town of Altona’s site, etc.
11. Adjournment.
Thanks to everyone for a great season!
Hope to see everyone at the golf tournament!
Minutes recorded and submitted by secretary, Jennifer Derksen
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